ECIS
Privacy Policy
1. ECIS AND DATA PRIVACY
The European Committee for Interoperable Systems (“ECIS“) is an international non-profit association founded in 1989 that endeavours to promote a favourable environment for interoperable ICT solutions. It has actively represented its members regarding issues related to interoperability and competition before European, international and national fora, including the EU institutions and WIPO.
General information about ECIS and its associated members is available in the online transparency register of the European Union at: http://ec.europa.eu/transparencyregister/public/consultation/displaylobbyist.do?id=32238324913-44.
ECIS is committed to protecting and respecting your privacy. This privacy policy sets out the basis on which we will process any personal information that we may collect about you as a visitor to our website at www.ecis.eu or as an individual who has otherwise expressed interest in our activities, whether by visiting our premises, attending our events, contacting us or our participating members, or otherwise. We therefore ask you to read this privacy policy carefully.
2. THE INFORMATION THAT WE COLLECT ABOUT YOU
We may collect and process the following information about you:
2.1 Information that you give us by:
2.1.1 filling in forms or signing up to petitions on our website (or other forms that we ask you to complete);
2.1.2 giving us a business card (or similar);
2.1.3 connecting with us or our staff members on social media; or
2.1.4 corresponding with us by telephone, post, email or otherwise.
It may include, for example, your name, address, email address and telephone number; information about your business relationship with ECIS; and information about your professional role, background and interests.
2.2 Information that our website and other systems collect about you:
2.2.1 If you visit our website it will automatically collect some information about you and your visit, including the internet protocol (IP) address used to connect your device to the internet and some other information such as your browser type and version and the pages on our website that you visit.
2.2.2 If you exchange emails, telephone conversations or other electronic communications with our employees and other staff members (including employees and staff members of our associated members), details of those communications, sometimes including their content, may be recorded in our information technology systems.
2.3 Other information: we may also collect some information from other sources. For example:
2.3.1 If we have a business relationship with the organisation that you represent, your colleagues or other business contacts may give us information about you such as your contact details or details of your role in the relationship, and we may also seek to collect such information through publicly available resources.
3. THE USES THAT WE MAKE OF YOUR INFORMATION
3.1 We may use your information for the following purposes:
3.1.1 to operate, manage, develop and promote our business and, in particular, our relationship with the organisation you represent (if any) and related transactions – for example, for marketing purposes;
3.1.2 to comply with our legal and regulatory obligations and bring and defend legal claims; and
3.1.3 to protect our business from fraud, money-laundering, breach of confidence, cyber attack, theft of proprietary materials and other financial or business crimes.
3.2 We may from time to time review information about you held in our systems – including the contents of and other information related to your email and other communications with us – for business conduct, compliance and protection purposes as described above.
3.3 Your emails and other communications may also occasionally be accessed by persons other than the member of staff with whom they are exchanged for ordinary business management purposes (for example, where necessary when a staff member is out of the office or has left ECIS).
3.4 We will only process your personal information as necessary so that we can pursue the purposes described above, and only where we have concluded that our processing does not prejudice you or your privacy in a way that would override our legitimate interest in pursuing those purposes.
3.5 In exceptional circumstances we may also be required by law to disclose or otherwise process your personal information. We will tell you, when we ask you to provide information about yourself, if provision of the requested information is necessary for compliance with a legal obligation or, on the other hand, if it is purely voluntary and there will be no implications if you decline to provide the information. Otherwise you should assume that we need the information for our business or compliance purposes (as described above).
3.6 If you are uncertain as to ECIS’ need for information that we request from you, please contact the ECIS representative asking for the information, or contact us (see the contact details below) with your query.
4. DISCLOSURE AND INTERNATIONAL TRANSFER OF YOUR INFORMATION
4.1 We may disclose personal information about you where we have obtained your consent or where it is reasonably necessary for the various purposes set out above:
4.1.1 to the participating members of the ECIS association;
4.1.2 to attendees of our events;
4.1.3 in exceptional circumstances:
• to competent regulatory, prosecuting and other governmental agencies, or litigation counterparties, in any country or territory; or
• where we are required by law to disclose.
4.2 The disclosures referred to in paragraph 4.1 above may involve sharing your personal information (contact details) with members of FairSearch who are located outside the European Union such as the United States.
5. RETENTION AND DELETION OF YOUR INFORMATION
5.1 We intend to keep your personal information accurate and up-to-date. We will delete the information that we hold about you when we no longer need it.
5.2 We will retain your information for no longer than two years after our most recent communication with you, after which it will be deleted or anonymised. Contact us for more information.
5.3 Note that we may retain some limited information about you even when we know that you have left the organisation that you represent, so that we can maintain a continuous relationship with you if and when we are in contact with you again.
6. YOUR RIGHTS
6.1 You may have a right of access to the personal information that we hold about you, and to some related information, under data protection law. You can also require any inaccurate personal information to be corrected or deleted.
6.2 You can object to our use of your personal information for direct marketing purposes at any time and you may have the right to object to our processing of some or all of your personal information (and require them to be deleted) in some other circumstances.
6.3 In some circumstances, you may also have a “data portability” right to require us to transfer your personal data to you or to a new service provider.
6.4 If you wish to exercise any of the rights referred to above, please contact us as set out in paragraph 7 (Contact us) below.
6.5 You can also lodge a complaint about our processing of your personal information with the body regulating data protection in your country (details of such regulatory authorities are available here: http://ec.europa.eu/justice/data-protection/article-29/structure/data-protection-authorities/index_en.htm).
7. ABOUT COOKIES
7.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
7.2 Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
7.3 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
8. COOKIES THAT WE USE
8.1 We use the following cookies:
Necessary:
wfvt_{hash}: used by the WordPress Content Management System to remember a user’s submitted web form data when a comment is submitted in a blog post. The purpose is to auto-populate form fields for subsequent comments, in order to save time for the user.
gdpr: used to keep track of GDPR-related data consents as set by the user.
wordpress_test_cookie: used to test cookie functionality in the browser.
wordpress_{hash}: used to store settings from the current user’s browsing session (within our website only).
WordPress_logged_in_{hash}: used to identify whether the current user has administrative rights to the website CMS.
__cfduid: used by the content network Cloudflare to identify trusted web traffic.
Statistics (or performance):
_ga and _gid: used by Google Analytics to register a unique ID that is used to generate statistical data on how visitors use our website.
_gat: used by Google Analytics to throttle the request rate to their system.
collect: used to send data to Google Analytics about the visitor’s device and behaviour.
9. COOKIES USED BY OUR SERVICE PROVIDERS
10.1 Our service providers use cookies and those cookies may be stored on your computer when you visit our website.
10.2 We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google’s privacy policy is available at: https://www.google.com/policies/privacy/.
10. CONTACT US
10.1 We welcome questions, comments and requests regarding this privacy policy and our processing of personal information.
10.2 For more information on ECIS’s data protection policy, please contact Elena Bek or Axelle D’heygere:
- address:
- European Committee for Interoperable Systems, 65 Avenue Louise Box 2, 1050 Brussels, Belgium
- telephone:
- Elena Bek, +32 2 533 5964
- Axelle D’heygere, +32 2 533 5980
11. CHANGES TO THIS POLICY
Any changes we make to this privacy policy in the future will be posted to our website
(at http://www.ecis.eu/privacy-policy/).
Last updated: May 2018
If you do not agree to the above Terms of Use or the Privacy Policy, please leave this Web site immediately.